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Dashboards in Smartsheet

As the Registrar process are moved into Smartsheet, dashboards are sometimes available to view processing status. Content is visible in the dashboard when the user is logged in Smartsheet and their email address is contained in the specified field. For instance, the Advisor Dashboards show content when the user's email address is listed in the Advisor Email field.

Some dashboards allow interaction - click on a row to see which fields can be edited within the dashboard. The approver email is calculated based on subject and can be updated by the department coordinator or separate main contact in the Department Email master list.

Advisor Views

Pullman Department Views

  • Special Enrollment Requests (SER). Calculates SER Approver based on class subject.
  • Request Grade Update Requests (RGU) This dashboard includes views for Instructor, Submitter, Department Coordinator, and Department Chair. Shows processing status based on user entered instructor and/or submitter. Calculates Department Coordinator/Chair based on subject.
  • Department Email master list. Visible to department coordinator and main contact. This email list is used by many Pullman/Global Registrar Office forms/requests to automatically send approval requests and notifications to the correct person/shared email.
  • Chair & Dean master list. Used by Catalog and Curriculum for some workflows. Information is copied to the Department Email master list as view only.

Smartsheet Free User Account

To use these views, you must have a free Smartsheet account. You do NOT need a Smartsheet license. You may be signed up for the free trial; it will convert to a free user once it expires. Alternatively, email jill.freuden@wsu.edu and she will manually add you to the Registrar account as a free user.

Smartsheet User Group

If you would like to join the WSU Smartsheet User Group, visit our page.

Dashboards
Records & Registration 411